> ## Documentation Index
> Fetch the complete documentation index at: https://docs.firstrespondershub.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Overview

> Create application forms, manage submissions, and set when applications are required (before, during, or after enrollment)

Application forms let you collect structured information from students (e.g. prerequisites, experience, or program-specific questions). You create forms once, then assign one form per program offering and choose when students complete it: before checkout, during enrollment, or after payment.

## Where to find this

Go to [**Program Dashboard → Applications**](https://www.firstrespondershub.com/program-dashboard/applications). Here you create and edit forms and view or review submissions.

## More detail on building forms

| Topic                                                             | What it covers                                                                                                                                                                |
| ----------------------------------------------------------------- | ----------------------------------------------------------------------------------------------------------------------------------------------------------------------------- |
| [Sections and fields](/enrollment/applications-sections-fields)   | How sections work, required vs optional, all field types (text, email, phone, date, select, file, image, address, etc.), validation, and options for select/radio/multiselect |
| [Section templates](/enrollment/applications-templates)           | Pre-built section templates (Student Information, Mailing Address, Screening Questions, Additional Information, Custom) and when to use them                                  |
| [Profile field mapping](/enrollment/applications-profile-mapping) | Which application fields can sync to the student’s profile (name, email, phone, address, profile picture) and how that works on submit                                        |

## Creating an application form

1. On the Applications page, click **Create New Application**.
2. Set:
   * **Form name** — Internal label for your team.
   * **Form title** — Title applicants see.
   * **Form description** — Optional; shown to applicants.
   * **Allow multiple submissions** — Whether the same person can submit more than once (e.g. for different cohorts).
3. Build the form using the editor: add sections and fields (text, dropdowns, checkboxes, etc.) as needed.
4. Save. The form gets a **public slug** used in the application URL (e.g. for sharing or embedding).

You can edit an existing form at any time. Changes apply to future submissions; existing submission data is unchanged.

## Managing submissions

* **Submissions list:** On the Applications page you see submissions across forms. Use filters to narrow by application form, cohort, or status (e.g. submitted, approved, rejected).
* **Per-form view:** Open a form, then go to its **Submissions** tab to see only that form’s submissions.
* **Review:** Open a submission to view answers, then **Approve** or **Reject**. You can add review notes. Rejected applicants can be given a reason and your organization’s contact info.
* **Submission history:** You can view a student’s submission history (e.g. multiple submissions for different cohorts) to see past decisions and notes.

Approved submissions are linked to the student and cohort. For forms set to **Needs approval**, the student can complete checkout only after approval.

## One application per offering

Each program offering can have **only one** application form assigned. If you need different questions per cohort, you can use multiple forms and assign the right form to each offering.

## Assigning an application to a program offering

1. Go to [**Program Dashboard → Program Offerings**](https://www.firstrespondershub.com/program-dashboard/program-offerings).
2. Open the program offering.
3. Open the **Settings** tab.
4. In the left sidebar, select **Required Applications**.
5. Check the application form you want for this offering.
6. Choose **Application timing** (see below).
7. Click **Update Program Offering** to save.

To change or remove the application, edit the offering again and update the Required Applications section.

## Application timing

When an application is assigned to an offering, you choose **when** the student completes it:

| Timing                    | Label in UI           | What it does                                                                                                                                             |
| ------------------------- | --------------------- | -------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Needs approval**        | Needs Approval        | Student submits the application first. You review and approve or reject. The student can complete payment only after approval.                           |
| **As part of enrollment** | As part of enrollment | The application is filled out during the enrollment flow (e.g. after agreements, before or with payment). No separate approval step required to proceed. |
| **Post-enrollment**       | Post-Enrollment       | Student completes the application **after** payment. They can do it from the student dashboard.                                                          |

Choose the option that matches your process (e.g. screen applicants before payment vs. collect info after they’re enrolled).

## Summary

* Create and edit forms under **Applications**; build sections and fields in the form editor.
* View and filter submissions; approve or reject with optional notes.
* Assign **one** application per program offering in the offering’s **Required Applications** section.
* Set **application timing** to control whether students must be approved before checkout, fill the form during enrollment, or complete it after enrollment.