Payment configuration is set per program offering. It defines how students can pay for a cohort: full payment upfront, a deposit with balance later, or enrollment without payment. You also set when the balance is due (relative to cohort start or end).Documentation Index
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Where to configure
When you create or edit a program offering, use the Payment Configuration section. The options appear only when the offering has a tuition amount greater than zero. Free offerings (tuition $0) do not show payment options; students enroll without payment.Tuition amount
- Tuition Amount ($): The total price for the offering in dollars (e.g.
1200.00). This is the full amount students owe unless a promo code reduces it. - If you set tuition to 0 (or 0.00), the offering is treated as free: no payment options are shown, and students complete enrollment without payment.
Payment options (paid offerings)
You can enable any combination that fits your policy (at least one is typical).Allow full payment upfront
- Checked: Students can pay the full tuition (or discounted amount after a promo code) in one payment at enrollment.
- Unchecked: Students cannot pay in full at enrollment; they must use deposit and/or “no payment” if you allow those.
Allow deposit payment
- Checked: Students can pay a deposit at enrollment. The rest is balance due later, paid via invoice (and payment links).
- Deposit Amount ($): The amount in dollars the student pays at enrollment (e.g.
300.00). Must be less than or equal to the full tuition (after any discount). Students can pay this amount now and receive an invoice for the remainder.
Allow enrollment without payment
- Checked: Students can enroll without paying at enrollment. The full balance is due later according to the Invoice due date rules below.
- Unchecked: Every student must pay something at enrollment (full or deposit).
Invoice due date (balance due)
When students have a balance due (deposit or “no payment” enrollment), the platform creates (or can create) invoices for the remaining amount. The due date of those invoices is driven by this configuration.Invoice due date reference
- Days before cohort start date — Due date is calculated as: cohort start date minus X days.
- Days before cohort end date — Due date is calculated as: cohort end date minus X days.
Days before start / end
- Balance due days before start: Used when reference is “start.” Example:
7→ balance is due 7 days before the cohort starts. - Balance due days before end: Used when reference is “end.” Example:
7→ balance is due 7 days before the cohort ends.
Currency
Payment configuration includes a currency field (e.g.usd). It is used for invoices and display; the platform typically uses the same currency for the connected Stripe account.
Summary table
| Option | Effect |
|---|---|
| Tuition = 0 | Free offering; no payment options; students enroll without payment. |
| Allow full payment | Student can pay full (or discounted) amount at enrollment. |
| Allow deposit | Student can pay a set deposit at enrollment; rest is balance due. |
| Allow no payment | Student can enroll with $0 at enrollment; full amount is balance due. |
| Due reference: start | Invoice due date = cohort start date − X days. |
| Due reference: end | Invoice due date = cohort end date − X days. |
Examples
- Full payment only: Allow full payment; leave deposit and no payment unchecked. Everyone pays in full at enrollment.
- Deposit + balance: Allow full payment and deposit; set deposit amount (e.g. 300 dollars). Student chooses Pay 300 now or Pay in full. Balance due is invoiced with due date e.g. 7 days before start.
- Invoice-only (no payment at enrollment): Allow enrollment without payment only (or with deposit). Students enroll and receive an invoice for full amount or remainder; they pay via invoice link or you record manual payment.
- Free cohort: Set tuition to zero. Payment configuration is hidden; enrollment is free.