Application forms let you collect structured information from students (e.g. prerequisites, experience, or program-specific questions). You create forms once, then assign one form per program offering and choose when students complete it: before checkout, during enrollment, or after payment.Documentation Index
Fetch the complete documentation index at: https://docs.firstrespondershub.com/llms.txt
Use this file to discover all available pages before exploring further.
Where to find this
Go to Program Dashboard → Applications. Here you create and edit forms and view or review submissions.More detail on building forms
| Topic | What it covers |
|---|---|
| Sections and fields | How sections work, required vs optional, all field types (text, email, phone, date, select, file, image, address, etc.), validation, and options for select/radio/multiselect |
| Section templates | Pre-built section templates (Student Information, Mailing Address, Screening Questions, Additional Information, Custom) and when to use them |
| Profile field mapping | Which application fields can sync to the student’s profile (name, email, phone, address, profile picture) and how that works on submit |
Creating an application form
- On the Applications page, click Create New Application.
- Set:
- Form name — Internal label for your team.
- Form title — Title applicants see.
- Form description — Optional; shown to applicants.
- Allow multiple submissions — Whether the same person can submit more than once (e.g. for different cohorts).
- Build the form using the editor: add sections and fields (text, dropdowns, checkboxes, etc.) as needed.
- Save. The form gets a public slug used in the application URL (e.g. for sharing or embedding).
Managing submissions
- Submissions list: On the Applications page you see submissions across forms. Use filters to narrow by application form, cohort, or status (e.g. submitted, approved, rejected).
- Per-form view: Open a form, then go to its Submissions tab to see only that form’s submissions.
- Review: Open a submission to view answers, then Approve or Reject. You can add review notes. Rejected applicants can be given a reason and your organization’s contact info.
- Submission history: You can view a student’s submission history (e.g. multiple submissions for different cohorts) to see past decisions and notes.
One application per offering
Each program offering can have only one application form assigned. If you need different questions per cohort, you can use multiple forms and assign the right form to each offering.Assigning an application to a program offering
- Go to Program Dashboard → Program Offerings.
- Open the program offering.
- Open the Settings tab.
- In the left sidebar, select Required Applications.
- Check the application form you want for this offering.
- Choose Application timing (see below).
- Click Update Program Offering to save.
Application timing
When an application is assigned to an offering, you choose when the student completes it:| Timing | Label in UI | What it does |
|---|---|---|
| Needs approval | Needs Approval | Student submits the application first. You review and approve or reject. The student can complete payment only after approval. |
| As part of enrollment | As part of enrollment | The application is filled out during the enrollment flow (e.g. after agreements, before or with payment). No separate approval step required to proceed. |
| Post-enrollment | Post-Enrollment | Student completes the application after payment. They can do it from the student dashboard. |
Summary
- Create and edit forms under Applications; build sections and fields in the form editor.
- View and filter submissions; approve or reject with optional notes.
- Assign one application per program offering in the offering’s Required Applications section.
- Set application timing to control whether students must be approved before checkout, fill the form during enrollment, or complete it after enrollment.