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Application forms let you ask students for information that sign-up does not collect, like a date of birth, a certification number, or a copy of a CPR card. You build a form once, attach it to a program, and choose when students fill it out.
Coming from a Google Form and a Google Sheet? Start with Replace a Google registration form.

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Where to find this

Go to Program Dashboard → Applications. You create and edit forms here, and you see submissions as they come in.

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More detail on building forms

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Create an application form

  1. On the Applications page, click Create New Application.
  2. Fill in:
    • Form Name — A label only your team sees.
    • Form Title — The title students see.
    • Description — Optional. Students see this too.
    • Allow Multiple Submissions — Lets the same person submit more than once, like for two different classes.
  3. In the editor, click Add Section, then add your questions.
  4. Check your work in the preview.
  5. Click Save.
You can edit a form at any time. Changes apply to future submissions. Answers you already received stay as they are. A form does nothing until you attach it to a program. See Attach a form to a program.

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Review submissions

  • All forms: The Applications page lists recent submissions. Filter by class, form, or status.
  • One form: Open the form’s menu and click View Submissions.
  • Approve or reject: Open a submission to read the answers, then approve or reject it. You can add review notes. If you reject someone, you can give a reason and your contact details.
  • History: Click View History on a submission to see that student’s past submissions and decisions.
If a form is set to Needs Approval, the student can pay only after you approve them.

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Export answers to a spreadsheet

  1. Open the form’s menu and click View Submissions.
  2. Filter by class or status if you want. The download follows your filters.
  3. Click Export CSV.
The file has one row per submission, with the student’s contact details, one column per question, and the class and status. Uploaded files and photos are not included. To use it in Google Sheets, see Get your answers into a Google Sheet.

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One form per program

Each program can have one application form. If two programs need different questions, make a form for each. Duplicate in a form’s menu gives you a head start.

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Attach a form to a program

  1. Go to Program Dashboard → Program Offerings.
  2. Open the program.
  3. Open the Settings tab.
  4. In the left menu, pick Required Applications.
  5. Check the form you want.
  6. Pick the application timing.
  7. Click Update Program Offering.
To change or remove the form, come back to this section.

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Application timing

For example, say your EMT class has a $500 deposit and you need each student’s date of birth. Pick As part of enrollment, and nobody can finish paying without giving it to you. With Post-Enrollment, a student could pay and never finish the form, and you would have to follow up.

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Summary

  • Sign-up already collects name, email, phone, and address. Use a form for the rest.
  • Attach one form to each program under Required Applications.
  • Use application timing to choose when students fill it out.
  • Click Export CSV on a form’s submissions page to get a spreadsheet.