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Application forms are built from sections (groups of questions) and questions. Students move through the form one page at a time, in the order you set.

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Where to build

Open a form on the Applications page and click Edit. The editor has three parts: On a phone, these are three tabs. Click Save at the top when you finish. Nothing goes live until you save.

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Sections

Click a section in the outline to change:
  • Title — What students see at the top, like “Mailing Address.”
  • Description — Optional text under the title.
  • Required Section — Turn this on and students must answer every question in the section.
  • Conditional visibility — Show the section only when an earlier answer matches. See Conditional sections.
You can start a section from a template or use Custom Section and add your own questions.

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Required: section or question

If a section is hidden by a condition, it is not required. A student is never blocked by a question they cannot see.

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Question types

Click Add question and pick a type. For Multiple Choice, Dropdown, and Multi-select, enter your options one per line. You need at least two.
Do you need students to agree to a policy, like a non-refundable deposit? Use a Checkbox question and turn on Required Question, or use an agreement, which also saves when and where they accepted it.

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Question settings

Click a question in the outline to change:
  • Question Type — Switch to a different type.
  • Required Question — Whether the student must answer. See Required: section or question.
  • Question — The words the student reads.
  • Help Text — A hint under the question.
  • Allow Multiple Files and Maximum Number of Files — For uploads. The maximum can be 2 to 10.
  • Save to User Profile — Saves the answer to the student’s profile and fills it in next time. See Save answers to the profile.
  • Move to section — Move the question to a different section.

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Conditional sections

Use Conditional visibility to ask follow-up questions only when they apply. It works on a whole section or a PDF document, not on one question. To make a single question conditional, give it its own section. For example, ask “Do you already hold a CPR card?” as Multiple Choice. Then add a new section with a File Upload question for the card. Turn on Conditional visibility on that section, and show it only when the answer is “Yes.” Students who answer “No” never see it.

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Checks on answers

Students cannot submit until their answers pass these checks:
  • Email and Phone Number must be in a valid format.
  • Number must be a number, and Date must be a real date.
  • Multiple Choice, Dropdown, and Multi-select only accept the options you listed.

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PDF documents

You can have students fill in and sign your own PDF as part of the form.
  1. In the outline, click Add PDF Document and upload your PDF.
  2. Place fields on the page. You can use Text, Date, Signature, Checkbox, and Initials.
  3. In the settings, name the document and choose whether it is Required. You can also use Conditional visibility to show it only to some students.
To stamp a value that changes each class onto the PDF, like a state approval number, use document fields.
Do not upload documents that usually need a wet-ink signature, like wills or powers of attorney. Your organization is responsible for whether a document is legally fit to sign this way.

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See also