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Some values should be the same for every student in a course. The Navigate website is a good example. Some values should be the same for every student in a class (cohort), but different from the next class. The Navigate Course ID is the usual example. This page is about those per-class values.

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Course default vs class override

On Student access, shared fields have a course-level value. That is the default. On the class itself, go to Settings → Document fields. The card called Credential details for this cohort lets you set a different value for that class. What you type there wins at send time for students in that class.
A June student never inherits March’s Course ID. If June has no override and no course default, send is blocked until you fill it in. That is on purpose, so nobody joins the wrong Navigate course.

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Example

Course default Course ID: BLS-DEFAULT Unique access codes still come from the shared Access codes list. Only shared fields override per class.

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Where to set the override

  1. Open the class from Program Dashboard → Cohorts.
  2. Click the Settings tab.
  3. Choose Document fields in the left menu.
  4. Scroll to Credential details for this cohort.
  5. Fill in the fields that should be different for this class, and click Save on each one.
Each field tells you exactly what students will get:
  • Blank uses the course default, BLS-DEFAULT. Students get BLS-DEFAULT.
  • Or, once you type something: Students get BLS-MAR26.
  • Or, if there is no default and no value: Students get nothing yet, which holds their access.
The card only appears when a course in this program actually has a value that can change per class. If you do not see it, there is nothing to set here.

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Pulling a value from document fields

Instead of typing the Course ID on the credential panel, you can say: “use this cohort’s document field.” On the course field (shared fields only):
  1. Set the source to the cohort document field.
  2. Pick the field key (for example the offering’s Course ID field).
  3. If you also sell the course as standalone, add a Standalone default. Standalone buyers have no cohort, so they need that fallback.
If the document field is empty on a class, that class cannot send access until you fill it in. The page shows it as unset and holds the send.
Document fields are the extra pieces of information you already store on a class — approval numbers, classroom links, session numbers. Student access can reuse them, so you do not type the same course ID in two places. See Document fields.

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Standalone buyers

People who buy the course without joining a cohort always use:
  • The course-level shared value, or
  • The Standalone default you set on a document-field-backed field
They never use a cohort override.

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Checklist before you open a new class

  • Unique codes are in stock
  • This class’s Course ID (or other shared fields) is set
  • Timing still makes sense for this start date
  • Student message still matches this vendor
If you skip the Course ID, students can still enroll. Their access just waits until you fill it in.

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See also