Different values per class

Some values should be the same for every student in a course. The Navigate website is a good example. Some values should be the same for every student in a class (cohort), but different from the next class. The Navigate Course ID is the usual example. This page is about those per-class values.

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Course default vs class override

On Student access, shared fields have a course-level value. That is the default. On the class itself, go to Settings → Document fields. The card called Credential details for this cohort lets you set a different value for that class. What you type there wins at send time for students in that class.

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Example

Course default Course ID: BLS-DEFAULT Unique access codes still come from the shared Access codes list. Only shared fields override per class.

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Where to set the override

A per-class value lives in one of two places on the Settings → Document fields page. Which one depends on how the course field is set up. A field is never in both. See Pulling a value from document fields.

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Using the Credential details card

1. Open the class from Program Dashboard → Cohorts.
2. Click the Settings tab.
3. Choose Document fields in the left menu.
4. Scroll to Credential details for this cohort.
5. Fill in the fields that should be different for this class, and click Save on each one.

Each field tells you exactly what students will get:

• Blank uses the course default, BLS-DEFAULT. Students get BLS-DEFAULT.
• Or, once you type something: Students get BLS-MAR26.
• Or, if there is no default and no value: Students get nothing yet, which holds their access.

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Pulling a value from document fields

Instead of typing the Course ID on each class, you can say: “use this cohort’s document field.” On the course field (shared fields only):

1. Set the source to the cohort document field.
2. Pick the field key (for example the offering’s Course ID field).
3. If you also sell the course as standalone, add a Standalone default. Standalone buyers have no cohort, so they need that fallback.

If the document field is empty on a class, that class cannot send access until you fill it in. The page shows it as unset and holds the send.

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The field moves off the Credential details card

This is the part that surprises people. Once a field pulls from a document field, it stops appearing under Credential details for this cohort. It is now edited on the Document fields card instead. That is on purpose. The value has one home, so two boxes can never disagree about what students get. Example. An EMT program pulls its Course ID from a document field. On the class starting March 15: Students in that class still get the Course ID EMT-MAR26 with their access code.

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Standalone buyers

People who buy the course without joining a cohort always use:

• The course-level shared value, or
• The Standalone default you set on a document-field-backed field

They never use a cohort override.

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Checklist before you open a new class

• Unique codes are in stock
• This class’s Course ID (or other shared fields) is set
• Timing still makes sense for this start date
• Student message still matches this vendor

If you skip the Course ID, students can still enroll. Their access just waits until you fill it in.

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See also

• Document fields — The full picture, including how changes affect signed PDFs.
• When students get access — Timing, and what happens when a class moves.