Creating a cohort

When you create a new cohort, you choose the program offering, set dates and capacity, define the recurring schedule (patterns), and optionally assign instructors.

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Where to start

Go to Program Dashboard → Cohorts and click Create New Cohort, or open Create New Cohort directly.

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What you’ll set

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Basic information

• Cohort name — e.g. “EMT Basic Fall 2024.” This is what you and students see.
• Program offering — The offering (program and pricing) this cohort is for. Only active offerings appear.
• Start date and End date — When the cohort runs.
• Enrollment deadline — Optional. The last day students can sign up. Leave it empty and sign-ups run until the class starts or fills. You can add a closing time later in Settings. See Enrollment deadlines.
• Enrollment capacity — Maximum number of students (optional).

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Schedule (recurring patterns)

You define one or more recurring patterns that describe when class meets—for example “Every Monday 9:00 AM–5:00 PM at Main Campus – Lecture.” Each pattern has:

• Day of week — Monday through Sunday.
• Name — Short label (e.g. “Lecture Day”).
• Start time and End time.
• Location — A location from your organization, or virtual.
• Session types — e.g. Lecture, Skills Lab, Clinical (one or more per pattern).

A pattern does not create class dates on its own. After you save the class, open it and go to Settings → Schedule → Step 3 · Build the class dates. See Recurring patterns and Schedule and sessions.

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Instructors

You can assign instructors to the cohort when creating it. They’ll be available when you assign teaching to sessions later.

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After you create the class

You land on the class page. New classes start as Getting ready, which means nobody can sign up and the class stays off your website. That is on purpose — finish setting it up first. Here is the order that works:

1. Settings → Schedule → Step 3 — build the class dates from your pattern.
2. Settings → Document fields — fill in anything that changes per class, like a course ID.
3. Settings → Signing up — check the seat count and the last day to sign up.
4. Settings → Signing up → Status — set it to Open.
5. Invite students with Invite or Invite a list on the Students tab, or let them sign up on their own. See Students and invites.

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See also

• Recurring patterns — How to define and edit patterns.
• Class settings — Change anything after you create it.
• Status and who can find it — Open the class for sign-ups.
• Schedule and sessions — Build and manage the calendar.