Cohort Management

The five tabs

Tab	What it’s for
Students	Everyone connected to the class: enrolled, invited, waitlist, people who asked about it, and results.
Settings	The class record itself — name, dates, seats, status, price, and cancelling. Program owners only.
Posts	Announcements for this class.
Schedule	The real class dates. Take attendance, move one date, or cancel one date.
Feedback	Ratings and reviews from students.

Instructors see Students, Posts, Schedule, and Feedback. They do not see Settings, and they never see money.

A quick tour

Say you are opening a new EMT class in September.

Create the class and pick the program it belongs to.

Open Settings → Schedule and set the first day, the last day, and which days it meets. Then build the class dates.

Open Settings → Signing up, set the seat count, and change the status to Open.

Students sign up. Watch them arrive on the Students tab.

Class runs. Instructors take attendance on the Schedule tab.

When it ends, record who passed from the Students tab.

What you can do

Topic	What it covers
The cohort page	The five tabs, the Students tab, seats, revenue, and recent activity.
Creating a cohort	Name, program, dates, seats, weekly pattern, and instructors.
Class settings	The Settings tab: what each section holds and how the rows save.
Status and who can find it	The three statuses you pick, the three we set for you, and public vs unlisted vs private.
Seats and stopping sign-ups	Seat counts, no-limit classes, and the one-click way to stop new sign-ups.
Enrollment deadlines	The last day (and time) students can sign up, and what closes after it.
Recurring patterns	”Every Monday, 9–5, Main Campus” — the pattern your class dates come from.
Schedule and sessions	Building the class dates and working with them day to day.
Editing and cancelling sessions	Move one class date, change its room, or call it off.
Session topics and segments	Record what was taught, for how long, by whom.
Attendance	Present, Late, Absent, Excused.
Waitlists	Two kinds of waitlist and how people get on them.
Students and invites	The roster, inviting one student or a whole list, the three tuition choices, seat holds, and transfers.
Document fields	Values that change from class to class, like a course ID on a PDF or an access code.
Outcomes	Recording who passed, who failed, and who earned a certification.
Feedback	Ratings, session surveys, and student reviews.
Cancel, archive, or delete	Three ways to take a class down, and which one you want.

Where to find cohorts